More and more companies are choosing to install monitoring in business vehicles. Modern technology allows you to control the position of the vehicle and observe the driver’s work. In what situations can monitoring be helpful, and is its use legal?
Information about the vehicle’s location can be used if it was stolen – and vehicle thieves are still active, according to police statistics. Although the number of stolen cars decreases year by year, in 2015 over 12,000 car thefts were reported anyway. This solution is also appreciated by some insurers, who sometimes offer discounts for policies purchased for monitored fleets. Installing cameras alone can deter potential thieves – according to police statistics; thieves are much more likely to choose targets that are not monitored. However, this is not the only advantage of monitoring.
In what situations can monitoring be useful?
Monitoring can, however, also protect against smaller but more common thefts, often resulting in considerable losses for companies – we’re talking about employees stealing fuel or transported goods. Some employers use cameras as a tool to control the work of drivers: that way, they check that drivers aren’t using the car for private purposes, that they do the right number of stops, and don’t exceed the speed limit.
Monitoring, however, is not only a control tool – thanks to its functions it can improve fleet management. Companies dealing with the installation of cameras or locating devices, for example, Get Vehicle Tracking, often offer the adaptation of the system capabilities to the individual needs of the customer. Thanks to the locators, you can control the current location of all vehicles, collect information on the state of fuel, speed, duration of travel, and stops. That makes it easier to plan routes, anticipate the time of arrival, record any delays, and settle accounts with employees. Monitoring can be useful not only on the road but also in agricultural machinery.
Despite the many advantages of such systems, not everyone is enthusiastic about them. The disadvantages include the additional costs and dissatisfaction of employees who often don’t want to be subject to control and consider it as an expression of distrust.
Is monitoring legal?
The employer has the right to control how the employee performs their official duties and is also allowed to protect the company property. Both laws are implemented by a monitoring system designed to secure the vehicle against theft and provide information on what an employee is doing. As long as the activity is recorded during working hours, the employer has the right to do so. However, it is worth informing the driver about the fact of recording and the purpose of such actions to avoid accusations of violating personal data, personal rights, or illegal processing. The employee’s actions may be monitored only during the working hours, and the recordings may not be distributed. They can provide evidence in criminal cases (for example, if an employee steals fuel), but they cannot be published on the internet.
Devices installed in cars don’t necessarily have to be used for its location or observation of an employee. Car cameras that record traffic events are also becoming popular. They are treated as a safeguard against any unjustified accusations by the police, the possibility of registering the activities of crazy drivers and, in the event of a bump or accident, the chance to prove, without doubt, who the perpetrator was.
Although monitoring is a certain expense, and employees will not necessarily be satisfied with such a solution, it allows you to improve your work – and also protect yourself against losses.